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Floating Legal Secretary

New York, NY

Posted: 09/27/2018 Employment Type: Contract Areas of Expertise: Office Positions Job Number: 98917 Pay Rate: $18/hr

A Floating Legal Secretary for a is currently needed for a contract position with full-time hours in New York, NY!

Our client company provides a wide range of legal services in all major industries. Their mission is to help clients across the world with all their diverse challenges and issues. They tackle each representation with an equal commitment, making sure to efficiently advance the interests of clients so that they may achieve the best possible results. 

The Floating Legal Secretary is responsible for performing clerical duties as well as assisting attorneys with their workload and cases. This position is expected to last between 3 and 6 months and it pays $18 an hour!

Responsibilities of the Floating Legal Secretary include: 

  • Greeting guests and clients in-person or on the telephone, answering or directing their inquiries.
  • Performing all tasks associated with document production including revisions, formatting, printing, filing (including eFiling), and preparing reports.
  • Processing new business intake and expense forms and entering time.
  • Scheduling meetings and conferences, maintaining calendars, preparing travel itineraries, and arranging travel.
  • Monitoring incoming mail, e-mail, and answering phones and maintaining contact with clients and other personnel.
  • Consistently provides an exemplary level of client service to both internal and external clients.
  • Reading and reviewing documents for attorneys.
  • Preparing invoices and tracking payments.
  • Maintaining client/attorney confidentiality.
  • Maintaining transcripts and documenting evidence.
  • Checking stocks and office supplies, placing and expediting orders when necessary.
  • Ensures office equipment is operational by completing preventive maintenance and calling for repairs.
  • Performing other administrative duties as assigned.

Perks of Working with Our Client Company:

Our client company values their employees and know that is important for them to help better their health and wellbeing. To show their dedication to their employees, they offer permanent employees benefits that include:

  • Health Insurance
  • Maternity & Paternity Leave
  • 401K and Retirement Plan
  • Vacation & Paid Time Off
  • And more!

Requirements:

  • High School diploma
  • Minimum of 5 years of legal secretarial experience
  • Experience with court rules and filing procedures with Federal and State courts,
  • Proficiency with filing and scheduling
  • Experience in identifying, marking, and creating Table of Contents/Table of Authorities is strongly preferred
  • Experience in patent prosecution including knowledge of EFS-Web filings with the USPTO is a plus
  • Experience with Corporate, Intellectual Property, Labor and Employment, or Tax Consulting and Controversy law is a plus
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Incredibly organized multitasker who takes initiative and pays great attention to detail
  • Excellent written and verbal communication skills as well as strong interpersonal skills
  • A team player who can also work well independently
  • Experience with Elite billing system, Worksite, or similar document management system
  • Adaptable and flexible to business needs (such as occasionally working overtime)

Victoria Schmidt

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