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Billing Specialist

Boston, MA | Direct Hire

Post Date: 07/23/2018 Job ID: 98315 Areas of Expertise: Accounting & Finance Pay Rate: $48K/yr

A Billing Specialist is needed for a direct-hire position in Boston, MA!

Our client company provides a wide range of legal services in all major industries. Our mission is to help clients across the world with all their diverse challenges and issues. We tackle each representation with an equal commitment, making sure to efficiently advance the interests of clients so that we may achieve the best possible results. 

The Billing Specialist is responsible for overseeing billing requirements, working with partners to complete billing and accounts receivable, and contacting clients to manage billing setups.


Responsibilities of the Billing Specialist include:


  • Supporting the partners by completing all aspects of billing for assigned clients and matters (with supervision).


  • Reviewing matter set up to ensure compliance with rate agreements and outside counsel guidelines.


  • Identifying any required reporting for budgets, alternate fee arrangements, and accrual requests, and seeking assistance from supervisor to ensure completion.


  • Reviewing time entries based on client and matter requirements (block billing, task codes, summer associate time etc.).


  • Reviewing cost entries for compliance and making a partner aware of any issues.


  • Submitting new timekeeper approvals for billed clients and contacts clients regarding new matters or other eBilling system requirements.


  • Completing billing for all assigned clients, submitting invoices and notifying the supervisor of problems, when necessary.


  • Monitoring eBilled submissions and assisting (with help from supervisor) with resolution of any rejections.


  • Alerting supervisor about any past-due receivables and working closely with supervisor to assist with resolutions.


  • Reviewing monthly reports to identify overdue billing or collections and to ensure all current proformas are generated.


  • Distributing month-end proformas to appropriate partners.


  • Contacting new clients (with support from supervisor) to review billing and payment procedures and handling special requests.


  • Contacting assigned new partners (with support from supervisor) to assist with reviewing client agreements and rate set up, to review billing procedures and expectations, and to ensure all required billing set ups are in place.


  • Demonstrating solid judgment and diplomacy when executing partner requests and when interacting with team members and senior management.


  • Maintaining the highest level of confidentiality of all financial and systems-related information.



Perks of Working with Us:

 We value our employees and know that is important to provide them with help to better their health and wellbeing. To show our dedication to our employees, we offer permanent employees benefits that include:


  • Health Insurance
  • Maternity & Paternity Leave
  • 401K and Retirement Plan
  • Vacation & Paid Time Off
  • And more!


Required Qualifications:


  • Bachelor’s Degree from four-year college or university preferred


  • Minimum of 2 years of Elite Billing experience (or equivalent combination of education and experience)


  • Proficient in Word, Excel, Outlook, Internet Exploreer, Elite Billing, eBilling Hub, and other various eBilling Vendor systems


  • Excellent written and verbal communication skills


  • Excellent customer service skills and interpersonal skills


  • An organized, self-starter with proficiency in problem solving and prioritizing tasks


  • Works well independently, on a team, and as a team leader


  • Able to adapt to change and balance competing demands


  • Able to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors.


  • Basic arithmetic skills (add, subtract, multiply, divide all units of measure)


  • Able to work regular office hours and occasional overtime


Darla Nowell
Staffing Specialist

Darla has worked with CSS for over three years within the Professional Division. She has significant experience recruiting for Senior Level Accounting & Finance positions in addition to HR & Administrative positions. She is always seeking to connect top tier talent with career opportunities.
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