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Marketing Administrative Assistant

Exton, PA

Posted: 10/05/2018 Employment Type: Temporary Areas of Expertise: Office Positions Job Number: 98976 Pay Rate: $17/hr

A Marketing Administrative Assistant is needed for a position in Exton, PA!

Our client company has been in the real estate business since they were founded in the 1980s. They are now an international real estate company, the largest in the world, with nearly 800 offices in different countries and over 130,000 real estate agents! Their goal is to develop excellent real estate agents who can in turn provide outstanding services to customers.

The Marketing Administrative Assistant is responsible for assisting the Market Center Administrator with all marketing tasks and with agent onboarding. The ideal candidate is highly motivated, talented, and interested in the real estate business. This position pays $17 an hour and is currently temporary, but it can become permanent for a great employee!

Responsibilities of the Marketing Administrative Assistant include:

  • Cheerfully and promptly answering all incoming phone calls and welcoming/screening all office guests.
  • Managing leadership calendars.
  • Overseeing and implementing strategic social media marketing with the aim to grow the market center.
  • Creating marketing campaigns.
  • Assisting in training agents on leveraging social media for their business growth.
  • Overseeing strategy of all inter-office social media use on private KW Facebook page;
  • Communicating via social media on trainings offered to agents.
  • Checking office email and USPS mail, responding, notifying, and distributing accordingly.
  • Assisting the Director of Finance with receipt and disbursement of Earnest Money Deposits.
  • Entering new agents in inter-office email and ordering start up supplies.
  • Maintaining agent contact spreadsheets and copier/printer codes list.
  • Assisting with the creation and execution of the agent training calendar.
  • Preparing a weekly office PowerPoint, Mission Statement Recognition, upcoming educational events, and educational-encouraging quotes.
  • Preparing and sending out internal newsletter on MailChimp two times a week to complete list of Market Center contacts.
  • Keeping the reception area, conference room, training room, copier rooms neat, presentable, and stocked with necessary supplies.
  • Troubleshooting problems with office machines, printers, scanners, postage machine, and other office supplies.
  • Assisting MCA with agent on-boarding activities

Perks of Working with our Client Company:

Our client company creates a family-like company culture that supports a friendly workplace community! They also keep employees satisfied in their positions by offering excellent benefits to permanent employees. These include:

  • Health, Dental, and Vision insurance
  • Life and Disability insurance
  • Performance bonuses
  • Maternity/Paternity leave
  • Opportunities to work from home
  • Vacation, Paid Time Off, and Paid Holidays
  • Free lunch or snacks in the office
  • Employee Assistance Program
  • Company social events
  • Unparalleled Job Training and Professional Development
  • Tuition Assistance
  • And more!


  • Proficient with Microsoft Office products such as Word, Excel, PowerPoint, and Publisher
  • Capable of learning Real Estate software as needed such as DotLoop, WinMore, MacroModus, MailChimp, and eEdge
  • Excellent knowledge of Google Docs, Drive, and Calendar
  • Incredibly skilled and savvy with social media platforms and their relation with marketing
  • Positive, friendly attitude and cheerful personality
  • Remains professional in manner and communication
  • Strong verbal and written communication skills
  • Can manage and prioritize multiple assignments and projects simultaneously
  • Can make recommendations to leadership team regarding marketing and social media related campaigns

Aly Reinhard

Aly specializes in placing top talent in the Accounting/Finance, Human Resources, and Office/Call Center space. She has experience recruiting nationwide and assisting job seekers in their next career.
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