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Records Assistant

Tallahassee, FL

Posted: 09/05/2018 Employment Type: Temporary Areas of Expertise: Office Positions Job Number: 98700 Pay Rate: $12/hr

A Records Assistant position is currently open in Tallahassee, FL!

Our client company is a Florida based property insurance company that is dedicated to providing coverage to Florida policyholders struggling to find insurance protection. They have multiple offices across Florida which provide services that include claims, underwriting, and customer support.

The Records Assistant is responsible for assisting in the maintenance, preservation and retention of records, maintaining retention schedules, databases, and performing all other necessary tasks for the records department. This is a temporary position that starts at $12 an hour!

Responsibilities of the Records Assistant include:

  • Upholding company core values and ethics policies.
  • Assisting the Records Custodian, Records Supervisor with the organization, preservation and retention of records.
  • Verifying certified document responses for accuracy, public records requests, and subpoena responses for accuracy
  • Creates and maintains accurate computer and hard-copy files
  • Reviews and assists in preparation of special projects and reports
  • Assisting with individual requests for records from policyholders, internal clients (claims and underwriting), and agents.
  • Notarizing and authenticating records for litigation.
  • Maintaining a sense of urgency with workflow.
  • Assisting with other large records/discovery projects.

Perks of Working with Our Client Company:

Our client company is committed to our dedicated employees, and therefore offer an excellent total compensation program that empowers the health, wellbeing, and careers of their employees. Permanent employees receive benefits that include:

  • Medical, Dental, and Vision
  • Domestic partner benefits
  • Short and Long-Term disability
  • Flexible Spending Accounts
  • Certifications, designations, licenses
  • Tuition reimbursement
  • Internal development opportunities
  • Retirement savings plan
  • College savings plans
  • Employee assistance program
  • Wellness programs
  • Employee recognition programs
  • Vacation, Sick time, and Holidays
  • And more!


  • High School diploma/GED (Associate’s degree preferred)
  • Minimum 6 months of administrative or clerical office experience
  • Minimum 2 years of experience related to records management, including electronic files management, preferred
  • Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Visio, and internet navigation
  • Strong attention to detail
  • A team player that is also self-motivated and works wells independently
  • Excellent organizational and time-management skills
  • Experience with Imaging software or imaging applications
  • Strong interpersonal and communications skills
  • Knowledge of Florida Public Records laws a plus!

Dennis Laughlin

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