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Billing Coordinator

Boston, MA | Direct Hire

Post Date: 07/26/2018 Job ID: 98316 Areas of Expertise: Accounting & Finance Pay Rate: $48K-67K/yr

A Billing Coordinator is needed for a Direct-Hire position in Boston, MA!


Our client company provides a wide range of legal services in all major industries. Their mission is to help clients across the world with all their diverse challenges and issues. They tackle each representation with an equal commitment, making sure to efficiently advance the interests of clients so that they may achieve the best possible results.


The Billing Coordinator is responsible for all billing duties within the firm, including overseeing set-up, billing requirements, and client-required reporting.


Responsibilities of the Billing Coordinator include:

  • Managing all aspects of billing matters and billing for assigned clients.
  • Reviewing matter set up to ensure compliance with rate agreements and outside counsel guidelines.
  • Facilitating set up and providing reporting for budgets, alternate fee arrangements and accrual requests. Assistance will be provided from Firm Finance when needed for more complex reporting requirements.
  • Reviewing time entries based on client and matter requirements (such as block billing, task codes, summer associate time) and cost entries for compliance.
  • Submitting new timekeeper approvals for ebilled clients and contacting clients regarding new matters or other eBilling system requirements.
  • Completing billing for all assigned clients (making sure to properly submit eBilling invoices when necessary).
  • Monitoring eBilled submissions and assisting with resolution of any rejections.
  • Contacting the client on past-due receivables and working closely with the Collections Department with any collections problems.
  • Reviewing monthly reports to identify overdue billing or collections.
  • Generating and distributing proformas to appropriate partners.
  • Contacting new clients to review billing and payment procedures and coordinates handling of any special requests
  • Proactively contacting newly assigned partners to assist with reviewing client agreements, rate set up, billing procedures, and expectations, ensuring all required billing set ups are in place.
  • Maintaining the highest level of confidentiality of all financial and systems-related information.


Perks of Working with Us:

We value our employees and know that is important to provide them with help to better their health and wellbeing. To show our dedication to our employees, we offer permanent employees benefits that include:

  • Health Insurance
  • Maternity & Paternity Leave
  • 401K and Retirement Plan
  • Vacation & Paid Time Off
  • And more!



  • Bachelor’s Degree from four-year college or university
  • Minimum of 5 years of Elite Billing experience
  • (or equivalent combination of education and experience)
  • Technical skills (Word, Excel, Elite Billing, eBilling Hub, various eBilling Vendor systems)
  • Excellent written and verbal communication skills
  • Proficient interpersonal and customer service skills
  • A self-starter who can lead and work independently but can also work well in a team
  • An organized multitasker who can plan and prioritize
  • Proficient problem-solving skills and can adapt to changing demands
  • Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors
  • Basic mathematical skills (add, subtract, multiply, divide all units of measure)


Darla Nowell
Staffing Specialist

Darla has worked with CSS for over three years within the Professional Division. She has significant experience recruiting for Senior Level Accounting & Finance positions in addition to HR & Administrative positions. She is always seeking to connect top tier talent with career opportunities.
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