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Admin/Office Manager

Southern New Jersey, NJ | Contract

Post Date: 07/13/2018 Job ID: 98143 Areas of Expertise: Office Positions

Administrative Assistant

Contemporary Staffing Solutions is looking for a curious, go-getting, full-time Administrative Assistant to help grow our company from Southern New Jersey!

The Administrative Assistant will be responsible for maintaining company values by providing excellent customer service, managing the reception area, and performing all necessary administrative assistant duties. The rate of pay $15 an hour and while the position is temporary, it has the possibility of becoming permanent!

We are a jobs program with an ardent desire to raise employment across America! We have assisted over 800,000 individuals, from all backgrounds, increase their self-sufficiency through our employment opportunities. Our business model focuses on all aspects of preparing our candidates, including work-readiness training, vocational training, career placement, and advancement.


Perks of Working with Us:

  • Our company offers numerous employee benefits to permanent employees including:
    • Health Insurance,
    • 401K Plan,
    • Vacation & Paid Time Off
    • And more!

Responsibilities of the Administrative Assistant include:

  • Greeting customers and refer them to appropriate staff
  • Monitoring and ensuring that the reception area is kept tidy, making a record of breaches in cleanliness, and reporting maintenance issue to the supervisor
  • Receiving and transferring telephone calls, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line voicemail.
  • Ensuring all voicemail messages to main office number are taken and directed to staff members.
  • Reporting telephone equipment and line faults to the manager.
  • Updating staff contact and telephone extension lists regularly.
  • Checking and signing for deliveries; processing and delivering mail daily.
  • Maintaining a spreadsheet with office supply inventory to place supply order, put away supplies when delivered, and send confirmation to manager
  • Providing administrative and general support to the Facilities Manager in ensuring compliance with Health & Safety Regulations.
  • Providing logistical support to job fair/ meetings held in the training Room, to include preparation of meetings
  • Printing intake folders for all programs and daily job search trackers (making sure there are enough in the folders)
  • Assisting with intakes
  • Call/ text clients when bonus checks are received, make follow up calls, make them fill out success stories.
  • Researching job fairs and support services in the community
  • Updating spreadsheet upon receiving the referrals
  • Archiving files, organizing client folders, and ensuring all the documents needed are in the files


  • Experience with switchboard operation.
  • Familiarity with using office equipment
  • Implementing administrative systems and databases
  • Excellent verbal communication skills, especially on the phone
  • Excellent written skills and interpersonal skills
  • Basic computer skills, experience with Microsoft Word, and the ability to learn other technological skills
  • Minimum typing speed of 45wpm.
  • A go-getter who takes initiative and is a team player
  • Professional appearance
  • A multitasker who can work in a busy environment with high standards
  • Commitment to values


Alexandra Bove

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161 Gaither Drive, Suite 210
Mt. Laurel, NJ 08054

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