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Executive Administrative Assistant

North Wales, PA | Direct Hire

Post Date: 11/09/2017 Areas of Expertise: Office Positions Pay Rate: $80,000 to $90,000 annually

Contemporary Staffing Solutions is currently recruiting Executive Administrative Assistants for Direct positions in North Wales, PA.

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. This individual will work on a one-to-one basis on a variety of tasks related to executives working life and communication. 

Responsibilities of the Executive Administrative Assistant:

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages, and routing correspondence
  • Handle requests and queries as they come through
  • Maintain diary, arrange meetings, and appointments and provide reminders
  • Making travel arrangements 
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports
  • Run meetings and presentations

Requirements of the Executive Administrative Assistant:

  • 5+ years' supporting C level executives at a reputable corporation
  • At least 5+ years of experience in the industry most recently – longevity in roles
  • The EVP is remote – needs someone with experience supporting executives remotely
  • Individual that has prior experience with acquisitions and being able to maintain that confidentiality
  • MUST come from a CRO (Clinical Research Organization) or a Pharmaceutical Company

Alyssa Mahoney

Alyssa has been in the staffing industry for 5 years. She places top talent in the accounting/finance, human resources, and office/call center areas. She has experience recruiting nationwide and assisting job seekers in their next career.
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