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Executive Administrative Assistant

Newark, DE | Direct Hire

Post Date: 11/22/2017 Areas of Expertise: Office Positions Pay Rate: $65k/ year

Contemporary Staffing Solutions is currently seeking an Executive Administrative Assistant for a direct hire position in Newark,DE.

Responsibilities of Executive Administrative Assistant:

  • Schedule meetings and maintain calendar and follow-up file for President.
  • Handle administrative functions as requested, such as expense reports, meeting arrangements, setting and confirming appointments, etc.
  • Set up, maintain and ensure an accurate and complete filing system.
  • Route newsletters, publications and public relations materials as appropriate.
  • Handle confidential material.
  • Answer telephones and send and receive faxes for Officers and Managers. Sort and route mail.
  • Prepare all correspondence such as letters, memorandums, reports, forms, spreadsheets, etc. as assigned.   Compose routine correspondence when required.
  • Schedule seminar/conference attendance and make travel arrangements.
  • Assemble and distribute Board of Directors Minutes and related materials for monthly Board of Directors Meetings and scheduled Committee Meetings.
  • Prepare conference room for Board of Directors and other meetings.
  • Assemble and distribute "Important Information" for Board of Directors.
  • Take and transcribe meeting minutes upon request.
  • Provide back-up for secretaries in their absence.
  • Maintain the Master Calendar.
  • Perform any and all other appropriate functions as required.

Requirements of Executive Administrative Assistant:

  • Must have an Associate Degree in Executive Secretarial plus five year's related experience or ten year's related experience.
  • Personal computer experience, preferably Microsoft Word and Excel, calculator and keyboarding skills required.
  • Candidate must be a highly organized, confidential, self-starter
  • Reaching is necessary for filing and retrieval of documents. 
  • Speaking, writing, reading and hearing are required for communicating with employees, customers, answering telephones, etc.
  • Visual acuity is required for typing, filing, proofreading. Requires the ability to learn related steps, processes, or elementary methods.
  • Basic levels of business math and accounting ability is exercised. 

 

 

 

Darla Nowell
Staffing Specialist

Darla has worked with CSS for over three years within the Professional Division. She has significant experience recruiting for Senior Level Accounting & Finance positions in addition to HR & Administrative positions. She is always seeking to connect top tier talent with career opportunities.
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