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Administrative Assistant

Hammonton, NJ | Contract

Post Date: 11/08/2017 Areas of Expertise: Office Positions Pay Rate: $14/hr

 

Contemporary Staffing Solutions is seeking a Administrative Assistant for a Contract opportunity with a client in Hammonton, NJ.

The ideal candidate would have at least 3 years experience as an Administrative Assistant with strong experience supporting a department.  This candidate would have previous experience speaking with customers and vendors, as well as experience with claims and invoicing.  This candidate would have excellent communication skills and a proven record of excellent service. 

Shifts: Mon-Fri, 8-4:30p

Responsibilities:

  • Screen internal and external telephone callers to Insurance Dept
  • Input and retrieve data to/from internal databases and spreadsheets
  • Follow up on special projects and assignments, organize own work, set priorities and meet deadlines
  • Respond to internal/external customer inquiries regarding how to file internal insurance claim
  • Verify time sheet allocations for contractor damages claims and update database
  • Update claims databases with payment information
  • Type and proofread reports, letters and charts
  • Review all written communication for completeness, accuracy, grammar and format
  • Initiates or draft correspondence for appropriate signature
  • Enter monthly claims payments into departmental spreadsheets and databases
  • Code and enter invoices into A/P billing system
  • Assist with the monitoring of Contractor Damages and Deferred Account collection efforts
  • Communicate with A/P Dept to secure status of payment, as necessary

Qualifications:

  • Bachelor's Degree; preferred, HS Diploma; required
  • 2-3+ years Administrative experience is required
  • Previous experience working with insurance/claims is strongly preferred
  • Must have previous invoicing/financial industry experience
  • Must have excellent communication skills
  • Must be organized, able to multi-task, and detail oriented
  • Proficient in Microsoft Office suites

Melissa Dickerson

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