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Accounts Payable Specialist

Malvern, PA | Contract to Hire

Post Date: 11/15/2017 Areas of Expertise: Accounting & Finance Pay Rate: $16.00 to $18.00 / hour

Contemporary Staffing Solutions is currently recruiting Accounts Payable Specialists for Contract to Hire positions in Malvern, PA.

The Accounts Payable Specialist troubleshoots and resolves problems encountered in processing invoices for payment. The Accounts Payable Specialist identifies systematic solutions for the efficient processing of invoices.

The position is responsible for performing tasks such as managing and resolving high level system and transaction problems, assisting AP Associates with exception invoice entries, documenting AP processes and monthly accruals. This role requires independent judgment to address and reconcile more complex transactions. An important responsibility of the position is to assist the AP Manager and in the ongoing training of business users in the Procure to Pay process.

Responsibilities of the Accounts Payable Specialists:

  • Review and verify invoices and check requests
  • Sort, code and match invoices 
  • Set invoices up for payment
  • Enter and upload invoices into system
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Prepare and perform check runs
  • Post transactions to journals, ledgers and other records
  • Reconcile accounts payable transactions
  • Prepare analysis of accounts
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and respond to inquiries
  • Produce monthly reports
  • Assist with month end closing
  • Provide supporting documentation for audits

Requirements of the Accounts Payable Specialists:

  • Associates Degree, APM certification or equivalent with experience working within a global Accounts Payable Department
  • Experience working in Pharmaceutical industry and in a Shared Services environment, serving multiple business units is preferred.
  • Experience handling complex AP issues where independent judgment and decision making is required
  • Attention to detail – ability to maintain a high level of accuracy in preparing and entering financial information.
  • Prioritizing and organizing skills – balancing time across different priorities.
  • Strong interpersonal skills and the ability to provide instruction to end users on process and technology (Coupa/SAP)
  • Strong customer service orientation – understanding and acting upon differing needs of diverse customers and businesses, both domestic & foreign
  • Continuously work to improve processes through technology or quality improvements
  • Above average ability to compose verbiage for process documentation and written instruction

Aly Reinhard

Aly specializes in placing top talent in the Accounting/Finance, Human Resources, and Office/Call Center space. She has experience recruiting nationwide and assisting job seekers in their next career.
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